Accessibility and compliance, as dictated by Section 508 Federal Law in 1998, has had its challenges. Over the years, one particular challenge is to make historically grown archive documents digital accessible.
The aim must be to establish an infrastructure that automatically and securely converts all archive document types into digital accessible PDF/UA and accessible HTML5. Three central approaches are conceivable.
Full migration involves transferring all archived documents to a new, future-proof archiving system. The advantages are the standardization of data storage, improved search and access options and the fulfillment of current compliance requirements.
Documents are converted individually and "on demand" into accessible PDF/UA. This method enables a flexible and resource-saving approach in which only the documents that are currently required are converted. This significantly reduces costs and effort compared to full migration.
A combination of both options is also conceivable. For example, a company could convert older documents as required and transfer "dynamic documents", which are subject to frequent changes, to a new PDF/UA archive to make them more easily accessible.
The decision between full migration and on-demand conversion depends on various factors.
No matter which option you choose. Compart has developed solutions that make archive documents, print data streams and also new documents digitally accessible. Talk to our experts to find out which strategy would suit you best. We will show you how to implement and comply with the Section 508 Federal Law effectively and securely.
