The time to make sure your documents are 100% correct is before you go to print.
Printing first and then discovering mistakes is costly and foolish.
But what are the most important aspects to analyze and compare documents and ensure a reliable quality control for high volume document output?
Compliance and 100% Quality Assurance
Learn How to Reap the Benefits of an Automated Document Quality Assurance
Are You Sure You Are Ready to Print That?
Maybe Just Check it One More Time
What to do if you have to test hundreds of different documents against a certain template, but the files to be checked are not identical in length and structure? Conventional tools only allow automated document comparison if the reference document and the candidate document have exactly the same number of pages.
That isn't always the case.
Some documents are PDF and others are AFP. You want to compare them all.
The principle: An output file of any length and with different page types is compared with a predefined template page by page. The advantage of this "one-to-many" method: the template (reference document) and the test file (candidate document) do not have to be identical in terms of page size and type. Thus a document to be checked with hundreds of individual pages can be checked against a template of only a few pages with absolute certainty and accuracy.
Important: It is not sufficient to compare documents only on a visual level. Analysis at the pixel level is of little use if only five of the 1,000 deviations found are actually relevant. Rather, it is also a matter of object and text comparison, i.e. the comparison must take place at bit level, because many deviations cannot be detected with the naked eye.
Therefore: get a solutions that allows the greatest possible tolerance during testing without neglecting absolute correctness in content, corporate identity (fonts, layout, etc.) and compliance (legal requirements) (fuzzy methodology).
Good advice for those who have an IT-supported, automated quality assurance system based on stringent strategies. Don't leave your document quality to chance and discover the 7 reasons for automated document checking.
Documents must comply with various rules, legal as well as industry- and company-related. Support is provided by high-performance software solutions with which documents of all types and formats can be automatically and reliably checked against stored regulations. These can be formal criteria such as compliance with the corporate design (wording, layout, etc.) or the correctness of the addresses, as well as compliance with legal regulations (archiving, traceability, reporting, data protection, etc.).
Practice shows: Anyone who sends six or seven-digit amounts of mail each year is permanently busy checking the recipient addresses. It's a lot of fun and expensive too. Despite the various address qualification services offered by postal service providers there is still a high risk of returns.
Qualified address management is not something you do on the side. Without professional support from IT solutions for automated and reliable address validation, nothing works here. The challenge: to extract the address from any data stream, to check it for completeness and correctness and, if necessary, to steer the relevant item BEFORE the mail is handed over to the service provider.
The flexibility of the process control within the DocBridge® Production Suite allows you to integrate the address qualification services of your preferred address management service provider at any point of document processing.
1. Technology
The solutions of the DocBridge® series offer sophisticated functions for a powerful and reliable address qualification. They are designed for high throughput and offer additional features beyond address qualification that are important for multi-channel output management, such as separating, mixing, converting and merging documents of different formats and types into postage-optimized items, connecting digital dispatch channels, embedding additional information for enveloping, etc.
2. Know-how
Compart has proven expertise in all common document processing formats. This enables specialists to use sophisticated logic to filter out the address from any data stream, "break it down" and check its plausibility (address parsing). This secure and high-quality recognition of addresses, regardless of how they are set, is a unique selling point of DocBridge® solutions.
3. Partnership
Compart cooperates with providers specialized in address qualification and continuously incorporates state-of-the-art technologies in this area into its own solution portfolio. In addition, Compart is a partner of postal service providers worldwide and supports various services for address qualification.
Compart - your specialist for qualified address management
Detailed information about the structure of a print file is essential for high quality production printing. It's all about questions such as:
Companies that print complex documents in large quantities and in many different formats (AFP, PDF, PCL, Metacode, PostScript, etc.) often do not have sufficient resources to analyze the files comprehensively. This makes software tools that automatically determine all data important for high-speed printing all the more important. These include, among others
The advantage? These results can be used to estimate printing costs even more accurately. What's more, software tools offer the option of storing freely definable maximum values for CMYK analysis. On this basis, it is then easier to assess whether a print job is at all economical. In short: you get a reliable calculation tool and simplify your document checking.
With DocBridge® Delta, Compart offers an analysis tool for mass printing.
Even the smallest changes in the creation and formatting of documents affect their layout and content. Whether a new font, additional pages or a new release of the document-generating software - who knows exactly how the modifications will affect the quality of the documents? Above all: Is every change really relevant for production? A new logo or font size does not necessarily have to have consequences in terms of content. But that's exactly what it's all about. The problem: Conventional test programs only offer visual comparison. But analysis at the pixel level is of little use if only five of the 1,000 deviations found are actually relevant.
The fact is that automated and reliable quality inspection is essential in high-volume document processing - after all, software updates and enhancements are commonplace in companies. Hardly any company has the resources to reliably check the new documents (candidate document) manually against the templates (reference document) during each modification. Especially not with tens of thousands of different document types! Automated regression tests are better, because they are safer and faster. They check all changes and upgrades against the existing applications (legacy) without the employee having to intervene.
In this free webinar you'll learn how DocBridge® Delta 4.0 takes automated document comparison to the next level:
Partner
Specialists for automated document comparison, address qualification, document analysis and various test procedures (regression, iteration and rule-based tests)
Technology
Future-proof and scalable IT solutions optimize existing document verification processes and create the basis for one hundred percent quality assurance.
Know-how
Comprehensive expertise on data streams of any type including analysis, modification, classification, conversion, splitting/mixing and bundling for advanced output management.
Strategy
Personalization in customer communication and complex legal requirements require reliable quality assurance and high-performance technologies.
Arvato has been working with the DocBridge® Delta test software since 2012 - and is thus able to compare documents visually as well as on the text level. Even the smallest differences can be detected, even with complex and extensive documents. Thanks to the high degree of automation, document checking at arvato is now not only more secure, but also more efficient: Employees can concentrate better on their core business.
„Today, document verification is not only more secure, but also more efficient; after all, thanks to automation, employees can concentrate better on their core business."
Data-Mail Inc. chose DocBridge® Delta for its search for a powerful tool for checking complex documents with variable data. Immediately after the introduction, the employees were able to significantly increase the processing speed of around 80 percent of the checks.
„We have the assurance that all documents to be sent are absolutely correct. Our customers have become so convinced of our high quality that some of them have publicly defined Data Mail as their quality standard."
The increasing number of variants for personalized direct mailing campaigns in large quantities forced Naehas to look for an alternative to the previous manual checking of documents. With DocBridge® Delta, the US company succeeded in establishing an efficient, because automated, digital verification process that could also be seamlessly integrated into existing document processing.
„DocBridge Delta is the only tool of its kind that is not only powerful and extremely reliable, but also fits perfectly into our portfolio. For our customers, this makes document verification much more efficient"
Compart Automates Your Document Review
and Ensures 100% Compliance
A productivity-enhancing testing software that analyzes electronic documents, compares them with each other, and checks them for compliance with the rules against stored criteria. The test results, including deviations, can be displayed both visually and in the form of detailed reports. Designed for a high degree of utilization and optimized for the requirements of development teams and business users.
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Do you have your document quality under control?
What should you do if the legal compliance requirements in document processing are increasing but no resources are available for auditing?
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