Postage Optimization

Save postage through postal consolidation, presorting and bundling

Reduce postage costs through consistent optimization of every mailing

By consolidating and digitally presorting mail runs, costs can be substantially reduced.

Bundle documents

Bundle various documents into a recipient-specific mailing for agent, branch packaging and householding.

Centralized mail production

Integrate individual customer letters from office applications into your central dispatch processes.

Address qualification

Extract mailing addresses from any data stream and send them through API to USPS CASS certified solutions to check  for completeness and formal accuracy.

Presorting letter mail

Reduce postage costs through digital presorting prior to print and send the mail files via API to USPS PAVE certified software for deeper discounts.

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Five Strategies for Lower Postage Costs
How to Optimize Your Business Mail

Consolidate mailings intelligently
Presort your mail
Validate Addresses
One central mailing process
Digital channels
Consolidate mailings intelligently

1. Consolidate your mailings intelligently

Automatically and efficiently consolidate mailings addressed to the same recipient.

With DocBridge® Production Suite, you can bundle contract documents, premium invoices, and marketing inserts from different departments into a single mailing. The software automates the entire process based on predefined rules. Documents are intelligently merged according to specific identifiers such as customer numbers or address data before printing and enveloping – resulting in lower mailing costs and a unified customer experience

DocBridge® Production Suite

Why consolidate your mailings?
  • Bundle all mailings to the same recipient and significantly reduce postage
  • Recipients receive all documents at once – clear, organized, and professional
  • A consistent appearance strengthens trust in your communication
Presort your mail

2. Presort your mail by class and ZIP code

Consistent presorting enables companies to benefit from significant postage discounts.

With DocBridge® Production Suite, mail can be grouped in the production phase based on predefined criteria such as mail class and ZIP-Code-Level, or destination region. The solution also controls production order – for example, printing and enveloping all standard letters of one postage class before processing the next category.

Why presort your letter mail?
  • Early presorting enables attractive postage discounts
  • Mailings can be organized by region or postage class
  • Structured production processes speed up printing and dispatch
Validate Addresses

3. Validate addresses from any data stream

Extract addresses from any data stream and send them through API to USPS certified CASS solutions to check for completeness, formal correctness, and valid ZIP Codes before production.

DocBridge® Production Suite identifies faulty or incomplete datasets before they enter the mailing process and problematic address files are separated and sent to USPS CASS Certified software. This minimizes returns and sustainably reduces postage and process costs.

Why qualify addresses?
  • Detect faulty or incomplete addresses early
  • Reduce returns and unnecessary costs
  • Improve delivery rates through validated and cleaned data
One central mailing process

4. Hand over all mailings to the central mailing process

Integrate individual customer letters seamlessly into your existing output management processes. Employees in administrative or field roles can create their ad hoc correspondence as usual in familiar software – such as Microsoft Office.

DocBridge® Production Suite then automatically passes this content into the central processing chain. With numerous interfaces, almost any data-providing application can be integrated. This delivers a streamlined, standardized production process. You also reduce costs by eliminating decentralized printing and mailing – while benefiting from maximum postage discounts.

Why centralize mail production?
  • Maximize postage discounts and process efficiency
  • Reduce effort and costs through standardization
  • Employees use familiar tools—everything else is automated
  • Ensure consistent quality through centralized control
Digital channels

5. Send documents digitally from various source systems

Modern, flexible communication means giving customers the freedom to choose their preferred channel.

DocBridge® Production Suite enables the creation of channel-independent mailings that can be delivered through customer portals, email, or secure electronic delivery services. Digital channels lower mailing and process costs significantly, ensure immediate delivery, and offer transparent communication.

Why switch to digital communication channels?
  • Instant delivery – no waiting times
  • Substantially lower mailing and process costs
  • Customers choose their preferred communication method
  • More sustainable and modern through paperless processes

Key Factors

Technology

Technology

Future-proof IT solutions optimize existing mailing structures and create the foundation for long-term savings

Know-how

Know-how

Extensive expertise in data streams and their processing - analysis, modification, classification, conversion, splitting/merging, and bundling.

Strategy

Strategy

Digital delivery opens new pathways to postage optimization with omnichannel-capable output management as the central hub for document distribution.

Integration

Integration

Seamlessly connect office applications, data streams, postal services, and digital channels into one centralized, automated output management ecosystem.