Compare and Analyze Documents

Documents must comply with various rules, legal as well as industry- and company-related. Support is provided by high-performance software solutions with which documents of all types and formats can be automatically and reliably checked against stored regulations. These can be formal criteria such as compliance with the corporate design (wording, layout, etc.) or the correctness of the addresses, as well as compliance with legal regulations (archiving, traceability, reporting, data protection, etc.).

1. Testing against production-relevant factors

• If there is sufficient space in the document for the application of various control symbols for enveloping, franking, dispatch, etc., the document is to be sent by post. (e.g. OMR = Optical Mark Recognition)?

2. Testing against postal rules

• Is the address field designed for shipping?
• Do the fonts and font sizes used comply with the postal service guidelines?
• Are all the details required for outputting and sending the document correct and complete?
• Are there any images and overlays that might interfere with reading the address field?

3. Testing against corporate design rules (CD)

• Fonts, color, font size
• Logos
• Footer/Header
• Text modules
• Disclaimers

4. Testing against legal requirements

• Electronic archiving according to GDPdU
• Sarbanes Oxley Act (SOX)
• KonTraG (Act on Control and Transparency in Business)
• GoBD
• Codes of Federal Regulations (CFR)

Practice shows: Anyone who sends six or seven-digit amounts of mail each year is permanently busy checking the recipient addresses. It's a lot of fun and expensive too. Despite the various address qualification services offered by postal service providers there is still a high risk of returns.

Qualified address management is not something you do on the side. Without professional support from IT solutions for automated and reliable address validation, nothing works here. The challenge: to extract the address from any data stream, to check it for completeness and correctness and, if necessary, to steer the relevant item BEFORE the mail is handed over to the service provider.

No more postage losses due to undeliverable items!

The flexibility of the process control within the DocBridge® Production Suite allows you to integrate the address qualification services of your preferred address management service provider at any point of document processing.

Compart - your specialist for qualified address management

1. Technology
The solutions of the DocBridge® series offer sophisticated functions for a powerful and reliable address qualification. They are designed for high throughput and offer additional features beyond address qualification that are important for multi-channel output management, such as separating, mixing, converting and merging documents of different formats and types into postage-optimized items, connecting digital dispatch channels, embedding additional information for enveloping, etc.

2. Know-how
Compart has proven expertise in all common document processing formats. This enables specialists to use sophisticated logic to filter out the address from any data stream, "break it down" and check its plausibility (address parsing). This secure and high-quality recognition of addresses, regardless of how they are set, is a unique selling point of DocBridge® solutions.

3. Partnership
Compart cooperates with providers specialized in address qualification and continuously incorporates state-of-the-art technologies in this area into its own solution portfolio. In addition, Compart is a partner of postal service providers worldwide and supports various services for address qualification.

Detailed information about the structure of a print file is essential for high quality production printing. It's all about questions such as:

• Can the document be printed at all on the available system?
• Does the document even have to be recreated?
• Are adjustments and changes necessary?
• Does the file contain all the information required for printing (including control characters for Simplex/Duplex, fonts)?
• What is the color distribution within the file?
• The aim of a document analysis is to avoid misprints and production interruptions

With professional software for document analysis, misprints don't stand a chance

Companies that print complex documents in large quantities and in many different formats (AFP, PDF, PCL, Metacode, PostScript, etc.) often do not have sufficient resources to analyze the files comprehensively. This makes software tools that automatically determine all data important for high-speed printing all the more important. These include, among others

• Expected ink consumption
• Page number/size
• Embedded Fonts
• Number and structure of contained images and graphics
• Simplex / duplex printing
• One of the most important features: the determination of the color distribution within a print file. These software tools calculate the exact proportion of CMYK colors required for full color printing - both for the individual page and for the entire document.

The advantage? These results can be used to estimate printing costs even more accurately. What's more, software tools offer the option of storing freely definable maximum values for CMYK analysis. On this basis, it is then easier to assess whether a print job is at all economical. In short: you get a reliable calculation tool and simplify your document checking.

With DocBridge® Delta, Compart offers an analysis tool for mass printing.

Even the smallest changes in the creation and formatting of documents affect their layout and content. Whether a new font, additional pages or a new release of the document-generating software - who knows exactly how the modifications will affect the quality of the documents? Above all: Is every change really relevant for production? A new logo or font size does not necessarily have to have consequences in terms of content. But that's exactly what it's all about. The problem: Conventional test programs only offer visual comparison. But analysis at the pixel level is of little use if only five of the 1,000 deviations found are actually relevant.

Regression testing: Qualified testing and not at any price

The fact is that automated and reliable quality inspection is essential in high-volume document processing - after all, software updates and enhancements are commonplace in companies. Hardly any company has the resources to reliably check the new documents (candidate document) manually against the templates (reference document) during each modification. Especially not with tens of thousands of different document types! Automated regression tests are better, because they are safer and faster. They check all changes and upgrades against the existing applications (legacy) without the employee having to intervene.

• What is needed are intelligent analysis tools for document comparison that recognize and list every production-relevant deviation.
• What is needed are test programs that examine documents at object level, i.e. in terms of content, and not just visually.
• Software solutions with freely selectable tolerance limits and the possibility of excluding areas from comparison are in demand.