Reap the Benefits of an Automated Quality Assurance!

Organizations of all sizes are faced with the challenge of generating high volumes of personalized communications with accuracy and efficiency. They must also ensure that the audit process has an automated method to guarantee that the critical steps of the process have been implemented. An automated, computer-supported quality assurance, based on business rules, is required. This valuable white paper “Automatic Quality Assurance for Documents with Variable Data” covers the following aspects:

  • Establishing open and scalable workflows
  • Integrating document changes
  • Setting up validation management
  • Monitoring of the quality of changes

Get your free white paper now!  Download

Reap the Benefits of an Automated Quality Assurance!

Organizations of all sizes are faced with the challenge of generating high volumes of personalized communications with accuracy and efficiency. They must also ensure that the audit process has an automated method to guarantee that the critical steps of the process have been implemented. An automated, computer-supported quality assurance, based on business rules, is required. This valuable white paper “Automatic Quality Assurance for Documents with Variable Data” covers the following aspects:

  • Establishing open and scalable workflows
  • Integrating document changes
  • Setting up validation management
  • Monitoring of the quality of changes

Get your free white paper now:  

 

White Paper
White Paper

Best Practice

Nearly 100% process reliability for more than 8 Mio. documents

Nearly 100% process reliability for more than 8 Mio. documents

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Set the standard for quality with DocBridge Delta

Set the standard for quality with DocBridge Delta

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Saving an hour per proof cycle

Saving an hour per proof cycle with automation

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Document Checking – What Are We Talking About?

1. IT- Modification: Are Your Documents Still Correct After the Software Update?

Even the slightest changes in creating and formatting documents affect layout and content. Whether it's a new font, additional pages, or a new release of the document creation software, you just never know exactly how the modification will impact the quality of the document. More specifically, is every change really relevant for production? A new logo or new font size does not necessarily impact content. Or does it? The problem is that conventional quality programs offer only a visual comparison. Moreover, an analysis at the pixel level is worth little if only five of the 1,000 deviations found are relevant.

Regression tests: professionally verify but not at all costs

The fact is that in high-volume document processing, automatic and reliable quality control is essential; after all, software updates and enhancements are routine in companies. But no company has the resources to manually check a new document (candidate document) against a template (reference document) each and every time a change is made, especially if the different document types number in the thousands. Automatic regression tests are better, because they are faster and more reliable. They check all the changes and upgrades against the existing applications (legacy) without human intervention.

What's really needed:
  • Intelligent analysis tools for document comparison that detect and list each production-relevant deviation
  • Quality assurance programs that check documents not only visually, but also at the object level (content)
  • Software solutions with configurable tolerance limits that are able to exclude sections from the comparison

Comprehensive Document Analysis: Are Your Documents Ready For Reliable And Complex Production Printing?

Detailed information on the structure of a print document is the be-all and end-all of high quality in production printing. Questions to address include:

  • Can the document even be printed on the available system?
  • Does the document need to be created from scratch?
  • Are modifications and changes necessary?
  • Does the file contain all the required specifications for printing (incl. control characters for simplex/duplex, fonts)?
  • How is the color distribution within the file?

The purpose of this kind of document analysis is to avoid misprints and production disruptions.

With professional document analysis software, misprints don't stand a chance!

Companies that print large quantities of complex documents in many different formats (AFP, PDF, PDL, Metacode, PostScript, etc.) often do not have sufficient resources to analyze the files compre-hensively. That makes software tools that automatically identify all the data needed for high-speed printing even more important. Information such as:

  • Expected ink consumption
  • Page number/size
  • Embedded fonts
  • Number of structure of images and graphics
  • Simple/duplex printing

One of the most important features: determining the color distribution within a file. These software tools precisely calculate the percentage of required CMYK colors for full-color printing – relative to the individual page as well as the entire document.
The advantage? These results help in estimating printing costs even more exactly. Furthermore, software tools support storing freely definable maximum values for the CMYK analysis. This pro-vides a better basis for determining whether a print job is at all cost-effective. In sum, you have a reliable calculation tool at your fingertips and simplify your document quality control.

Automatic Comparison: Do Your Documents Comply With the Template?

One to many: reliably check documents of any length against templates

What do you do if you need to check a hundred different documents against a certain template but the files differ in length and structure? Conventional tools support automatic document comparison only if the "reference" (template) document and the "candidate" (check file) document have exactly the same number of pages.

1:n comparisons are more flexible, and hence better. The principle: An output file of any length and varying page types is compared page by page to a specified template. The advantage of this one-to-many method: the template (reference) and check file (candidate) need not be identical either in scope or page type. So a 100-page candidate file can be checked against a template of just a few pages with absolute reliability and accuracy.
Automatic comparison of files of different length and structure with Compart

Flexibility

Compart solutions for automatic document quality control support varying scenarios like direct document comparison, template-based comparison, rule-based testing, etc.

Quality

Compart solutions analyze the document at the content level, not just the pixel level. The definition of individual parameters and flexible exclusion of variable objects ensure mean-ingful analysis results.

Variety

Compart is one of the most experienced specialists in data streams of different types. This know-how is reflected in its document quality control solutions that support all the standard formats.

Compliance: Are Your Documents Conformant?

What do you do in the face of increasing legal regulations in document processing if don't have the necessary resources for compliance verification? The fact is that companies must comply with increasingly complex archiving, reporting, and privacy regulations from a variety of regulatory agencies. Reliable quality control in document processing cannot be ensured without automatic and software-supported tests based on sets of rules.

Ensure your documents are compliant

Documents must adhere to different rules, be they legal, industry, or corporate. Powerful software solutions that automatically and reliably check documents of every type and format against the defined rules do offer support. Formal criteria may include adherence to corporate design (word-ing, layout, etc.), accuracy of addresses, and compliance with legal regulations (archiving, traceability, reporting, data security, etc.).

Automatically compare documents and data streams

A Hyphen Can Change Everything

What do you do if you need to check a hundred different documents against a certain template? The option: Check programs to automatically compare documents and data streams. The software solutions list the differences found in log files, as well as displaying them graphically on the screen.

Read more

Automate the document comparison

Catching the Deviations

In the insurance industry, document generation is typically complex. There are hundreds of rules and thousands of templates, all of which are based on a plethora of text modules. The problem is that this process is subject to a multitude of changes, usually the result of new insurance terms and conditions or products. Anyone is well advised to automate the direct document comparison.

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Computer-supported document checking

Thorough Checking Yields the Greatest Returns

The question is not if, but how to set up computer-supported document checking. Where in the document cycle does it make the most sense?

Read more

"Today, document checking is not only more reliable, but more efficient. In the final analysis, automation allows the employees to better concentrate on the core business."

Roger Fuchs Arvato
Roger Fuchs
Arvato


"The Compart tools make our operations more reliable and we can give customers full assurance that their jobs are produced accurately. With these tools, we can reduce the QC overhead of every job."

Amy Blodgett
Japs-Olson


"Compart provides the responsiveness and customer service of a small agile company yet delivers a product akin to one that a blue chip company would be expected to produce."

Chris Bennett
Data-Mail


"They want assurance that the changes they made were incorporated into the mailing and that they didn’t inadvertently alter something else when they made the changes."

Rodger Smith
Naehas

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